Logistic Consultancy
Van der Meer Logistic Consultancy is as an tendermanager specializing in all phases of the supply chain

Tender management process

Managing tenders freight and logistics can be a very time consuming exercise where strict times lines are very important. On the other hand issuing tenders is not standardized. This is where we come in.

What does our tender management system do?

The freight tendering starts when an appropriate Invitation To Tender (ITT) has been identified. The ITT is a formal document that is published by a purchasing company in order to notify other forwarders that bids for a piece of work, project or service is required. With a proper designed ITT you will save a lot of unnecessary work afterwards.

Bidding rounds

When all the ITT data is collected and saved in the tender database, forwarders and carriers will be informed digitally by standardized Excel files. This is where the bidding starts. Generally the bidding runs over 2 rounds. In round 1 the bidder/supplier will have to add prices for each lot/lane he wished to acquire.

After round 1 all bidders will be informed (anonymous) of the results. They might change their bid based on the results. They won't have to change all the individual prices, an all overall discount is possible.

When does the tender end?

After executing one, two or sometimes even three rounds starts the definition phase. In the negotiating with the best performing bidders, most of the time also the audit program for quality checking is taken into account. Making contracts, personal audits en eventually taking care of the implementation basic services.

Timelines

A relative small tender can be executed with 6 till 10 weeks where roughly 4 week work is required. A worldwide tender, with starting points in 3 continents might take 20 weeks where 10 weeks actual work is planned.

Interested in tendering your transport and freight?

Please contact us for more detailed information and we will sent you a detailed brochure.

Since 2007 more than 20 logistics solutions have been developed and implemented for companies from almost all sectors like industry, logistics, transport and supply chain by Van der Meer Logistics Consultancy